Scanning business documents, such as contracts and proposals, and emailing them to clients can reduce your paper costs and long distance fax charges. Whether you own a stand-alone scanner or All-in-One printer, the process of converting a document into electronic format is similar for many scanning devices. While a scan-to-email printer and most All-in-One printers allow you to scan a document directly from the device using no extra software, specialized scanning software provides you with more options, including the ability to select a document format and choose a resolution. After you create the scan, you can attach it directly to a message in Windows Live Mail.
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Scan the Document
Clean the surface of the scanning bed with a soft cloth and streak-free glass cleaner. A scanner will pick up dirt and fingerprints in the scan process, which can affect the quality of the output image.
Open the lid and place the document face-down on the scanning bed. Align the document by using the markers along the perimeter of the glass and then close the lid carefully.
Launch the scanning software that came with your scanner. For example, if you are using an HP scanner or All-in-One printer, the software will be located in the HP folder.
Select “Document” as the scan type and then choose whether you want to scan the document in color or black and white.
Select an output format for the scanned document, usually an image type such as TIFF or GIF, or a PDF.
Choose a resolution, if prompted, that produces a high quality file such as 300dpi. While selecting a higher dpi will create a larger-sized file, the image will be sharper. However, be aware that higher resolution files take more time to upload and send.
Click the “Scan” button. When the scanning process completes, click “Save.” Enter a file name for the document and select a destination folder, such as My Documents. Click the “Save” button.
Tip
Email the Document
Open Windows Live Mail and log in to your account.
Compose a new message by clicking the “Email Message” button on the Home toolbar.
Enter the recipient’s email address, include a subject line and then enter the message you want to include with the attached document.
Click the “Attach File” button on the Message toolbar. Navigate through your folders in the Windows Explorer dialog box and select the scanned document. Click “Open” to attach the file to the email.
Click the “Send” button.
Tip
References (2)About the Author
Christina Shaffer is a freelance writer based in New Jersey and has been writing arts and entertainment articles since 2005. Her articles have appeared in 'Philadelphia City Paper.' Shaffer received a B.A. in journalism and gender studies at Rutgers University.
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Shaffer, Christina. 'How to Scan a Document and Then Email it Using Windows Mail.' Small Business - Chron.com, http://smallbusiness.chron.com/scan-document-then-email-using-windows-mail-56361.html. 01 August 2018.
Shaffer, Christina. (2018, August 01). How to Scan a Document and Then Email it Using Windows Mail. Small Business - Chron.com. Retrieved from http://smallbusiness.chron.com/scan-document-then-email-using-windows-mail-56361.html
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Shaffer, Christina. 'How to Scan a Document and Then Email it Using Windows Mail' last modified August 01, 2018. http://smallbusiness.chron.com/scan-document-then-email-using-windows-mail-56361.html
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RECOMMENDED: Click here to fix Windows errors and improve PC performance
Want to scan a document and save it as a PDF file on Windows 10? Don’t want to use third-party programs to save scanned pictures or documents as PDF? In this guide, we will see how to automatically save scanned files as PDF with ease.
As with the case of its predecessors, Windows 10 also has a built-in Fax and Scan program using which one can use scan files by connecting Windows 10 PC to a scanner.
The built-in Windows Fax and Scan program is a legacy desktop program but does its job well. The only problem with Windows Fax and Scan is that it cannot save scanned files in PDF or portable document format default. But there is a workaround to save files as PDF after scanning documents and pictures using Windows Fax and Scan program.
Additionally, you can also use new Windows Scan app from Microsoft to automatically save scanned documents and pictures as PDF. In addition to PDF, the Windows Scan app enables you to save scanned files in JPEG, PNG, TIFF, Bitmap, OpenXPS, and XPS formats.
In this guide, we will see how to use Windows Fax and Scan and Windows Scan to save scanned documents and pictures as PDF.
Method 2 of 2
Save scanned files as PDF using Windows Fax & Scan
Step 1: Open Windows Fax and Scan program. Click New Scan button in the toolbar.
Step 2: View or select a different scanner by clicking Change button in the Scanner section.
Step 3: In the Profile section, select the type of the file that you are going to scan as either Photo or Documents. Change other default settings, if you want.
Step 4: Click the Scan button to begin scanning the hard copy in the scanner.
Step 5: Once the scanning is completed, click the File menu and then click Print option. Yes, we are going to save the file as PDF.
Step 5: When the Print dialog, select Microsoft Print to PDF from the printer drop-down box, and then click Print button.
Step 6: At the Save Print Output As dialog, enter a name for your scanned file, select a location to save the file, and then click Save button to save it as PDF file. That’s it!
Method 2 of 2
Save scanned files as PDF using Windows Scan
Here is how to use Windows Scan app to save scanned files in PDF in Windows 10.
Step 1: Check if Windows Scan app is already installed on your Windows 10 PC. If not, visit Windows Scan page in your web browser to automatically open the page in Windows Store app. Install the app.
Step 2: Turn on the scanner, if not already done.
Step 3: Open Windows Scan app. Note that Windows Scan, and Windows Fax and Scan are two different apps. You need to open Windows Scan app.
Step 4: The Windows Scan app should automatically detect your scanner. If two or more scanners are found, please select the one that you would like to use now.
Step 5: In the left-pane, just below the scanner now, you can see the file type box. Select PDF option.
Step 6: Finally, click the Scan button to begin scanning the paper in the scanner. Note that you can also preview before scanning by clicking the Preview icon.
Where Do Scanned Documents Go In Windows 10 Version
It will also display a small banner once the scanning is completed with an option to View the scanned file.
The Windows Scan app will automatically save the scanned PDF file in Pictures in the following location by default:
Genesys card reader driver. C:UsersYourUserNamePicturesScans
Hope you find this guide helpful!
When you frequently use a long-standing and convenient feature in Windows, then suddenly see it removed from the latest version, it can be very frustrating. How do you get the missing feature back? Today’s SuperUser Q&A post has some helpful solutions to a reader’s “recent file” woes.
Today’s Question & Answer session comes to us courtesy of SuperUser—a subdivision of Stack Exchange, a community-driven grouping of Q&A web sites.
The Question
SuperUser reader Mr. Boy wants to know how to get the “All Recent Files” list back in Windows 10:
I can find the listings for recent items, but these only seem to let me see recent items opened by a particular app. For example, I can look at Microsoft Word’s icon and see the documents recently opened in it.
I am unable to find a simple “these are the last ten documents/files opened with any application”, which is very useful if I have not pinned the apps in question to my taskbar. This feature used to exist in Windows XP as “My Recent Documents”:
Is there a way to get this functionality back in Windows 10? For example, I open doc.docx, sheet.xlsl, options.txt, picture.bmp, etc. with different apps and then see these items all listed in one place indicating the files that I have most recently accessed?
How do you get the “All Recent Files” list functionality back in Windows 10?
The Answer
SuperUser contributors Techie007 and thilina R have the answer for us. First up, Techie007:
I believe that the new way of thinking at Microsoft during the Start Menu’s redesign process was that if you want to access “files”, then you should open the File Explorer to access them instead of the Start Menu.
To that end, when you open the File Explorer, it will default to Quick Access, which includes a list of Recent Files like the example shown here:
Followed by the answer from thilina R:
Method 1: Use the Run Dialog Box
This will open the folder listing all of your recent items. The list can be quite long and may contain items that are not as recent, and you may even want to delete some of them.
Note: The contents of the Recent Items folder is different from the contents of the File Explorer entry Recent Places, which contains folders that have been recently visited rather than files. They often have quite different contents.
Method 2: Make a Desktop Shortcut to the Recent Items Folder
If you like (or need) to look at the contents of the Recent Items folder on a frequent basis, you may want to create a shortcut on your desktop:
You can also pin this shortcut to the taskbar or place it in another convenient location.
Method 3: Add Recent Items to the Quick Access Menu
The Quick Access Menu (also called the Power User’s Menu) is another possible place to add an entry for Recent Items. This is the menu opened by the keyboard shortcut Windows Key+X. Use the path:
Contrary to what some articles on the Internet say, you cannot simply add shortcuts to the folder that is used by the Quick Access Menu. For security reasons, Windows will not allow additions unless the shortcuts contain certain code. The utility Windows Key+X menu editor takes care of that problem.
Source:Three Ways to Easily Access Your Most Recent Documents and Files in Windows 8.x [Gizmo’s Freeware] Note: The original article was for Windows 8.1, but this works on Windows 10 at the time of writing this.
Have something to add to the explanation? Sound off in the comments. Want to read more answers from other tech-savvy Stack Exchange users? Check out the full discussion thread here.
Image/Screenshot Credit: Techie007 (SuperUser)
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